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Benefits of Utilizing a CAFM System During COVID 19

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With CAFM software, you can set up work orders, event and schedule requests, and more to route to the appropriate person automatically. This increases efficiency and declutters requesters’ inboxes. A CAFM system helps you prioritize tasks and assign work orders to your team based on their availability and the work order's level of importance

Storing information in the system regarding how something was fixed in the past also decreases time spent on work orders. This keeps your team on track, ensures that need-to-have request items are being worked on first, and decreases overall work order resolution time.

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For some who wonder, “Which acronym are we talking about again?” — it can be confusing to try to figure out what CAFM is and what separates it from the other types of maintenance and management systems. This isn’t exactly helped by the fact that CAFM technology also goes by the general terms “facilities management software,” “facility management systems” and “FM.” It is also sometimes used interchangeably with computerized maintenance management systems (CMMS), integrated workplace management systems (IWMS) and enterprise asset management software (EAM). While it does have some functions in common with these other types of software, CAFM software has come to be its own niche of specialization and will offer slightly different features from CMMS, EAM or IWMS. So let’s get a brief run-down of those differences between all these types of software before we dive into all the great things CAFM can do for your organization. CMMS is the core functionality of this software group

It focuses on scheduling and tracking maintenance on assets. EAM is a long-term planning system that tracks and monitors the condition and profitability of assets throughout their lifecycle. IWMS’s main concern is the people working inside the facility. Computer aided facilities management is mostly worried about the facility itself.

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Enhancing the provision of facilities management services via utilization of information technology has been an intermittent topic for several years. Lately, attention gets centered on web-enabled systems that can utilize current infrastructure. Tracking and real-time job reporting are, at the moment, feasible, resulting to high effectiveness and efficiency in the provision of services. Utilization of IT boosts strategic management. According to Barrett & Baldry (2009), thriving corporations employ digital tools to re-formulate how they operate. These corporations make decisions swiftly, act competently, and reach their customers in constructive manners. Corporations that employ information technology (IT), successfully, offer enhanced customer services. They, also, develop the efficiency of workers, together with, the contribution of stakeholders. Barrett (2010) specified that these benefits become mostly experienced by lodging industries, in the United States of America, who became voted by managers and peer institutions for their endeavors in information technology. This implies that strategic management, in hotel institutions, should be IT driven, so as to develop competence in facilities management.

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Briefly, the integration of CAFM software provides a business with several beneficial advantages concerning maintenance management that may not even be fully realized until it is completely implemented. CAFM systems must be chosen based on the company’s needs and be implemented in a managed environment so that proper training in its processes is completed. There should also be specific roles placed on management concerning the different responsibilities that will be outlined when using a CAFM solution. Workplace management and productivity, as well as efficiency, are possible advantages to a business that has chosen to employ a CAFM solution

Space planning and management, financial control, security management, real estate and property management, and project management can also benefit from a CAFM system.

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Barrett, P.S. & Baldry, D. (2009). Facilities management: towards best practice. 3rd ed. Oxford: Blackwell.

Bode-Thomas, A. I. (2010, September 12). Nigerian hotels have improved. The Guardian, 20 (9,061), 51.

Burgess, B. (2009). Facilities management market audit. 3rd ed. London: Workplace Law Network.

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